Writers Theatre
Glencoe, IL

Expires: 01/31/22


50,000 annually

POSITION: Facilities Operations Coordinator
REPORTS TO: Director of Production and Facilities
CLASSIFICATION: Full Time; Exempt; Annual

Writers Theatre (WT) is a nationally-recognized, award-winning theatre company located on the North Shore of Chicago with an annual, pre-pandemic operating budget of approximately $6.5 million. Known for the consistent high quality and intimacy of its productions, WT is focused on the power of the written word and dedicated to the artists who bring that word to life. The company has produced over 120 productionseverything from inventive interpretations of classics to groundbreaking new work. In February 2016, WT opened a new, state-of-the-art theatre center in downtown Glencoe, designed by the award-winning, internationally renowned Studio Gang Architects. Now celebrating its 30th season, WT annually welcomes more than 60,000 patrons, engages an average of 10,000 students through its Education programs, and has helped establish the North Shore as a premier cultural destination.

Writers Theatre seeks a Facilities Operations Coordinator to oversee the implementation of the building maintenance program, ensuring building systems continue to perform their intended function, and supporting the built environment for all occupants. The Facilities Operations Coordinator is responsible for the proactive care and upkeep of all facility assets, while coordinating daily support services in a cost-effective manner. This position ensures that productivity, efficiency and safety standards are met in support of the Theatres business operations and in the delivery of artistic programming.

Serves as a first responder for facilities related issues
Provides safe and comfortable built environment for artists, patrons, employees and visitors
Oversees and coordinates planned and unplanned maintenance of major equipment and systems, including HVAC, BAS, ancillary systems, building envelope, carpentry, doors, electrical/lighting systems, elevators, grounds/landscaping, plumbing systems
Performs light maintenance and repairs for work that does not require a contractor
Aligns daily tasks with the objectives set in short-term and long-range planning
On-call for after-hours building emergencies except for approved time off
Oversees the commercial cleaning, sanitizing, and disinfecting program
Oversees and performs regular building rounds to proactively identify deficiencies/quality control
Assist the Management with sourcing service providers that meet the needs of the theatres quality levels
Oversees the work of service providers to ensure contract compliance, scope/workmanship is completed to satisfaction, and budget/schedule terms are met
Develops an inventory management system and maintains a critical parts inventory for business essential systems and components
Communicates building related issues effectively with management and coworkers
Provides regular status updates to Management
Interfaces regularly with the Computerized Maintenance Management System, ensures timely completion of work orders, maintains comprehensive records of operating manuals and service histories, and updates the asset inventory database
Contributes to the financial forecasting process and monitors expenditures in the operating budget
Makes recommendations and develops cost estimates for future resource needs
Serves as a key member of the project team contributing to feasibility, scope development, request for proposal, coordination, supervision, and close out
Works with Management to measure, monitor, and implement sustainability initiatives
Measures, evaluates, and make recommendations for improvement of quality control
Ensures compliance status for regulated building systems
Collaborates with the Safety Committee on implementing workplace safety procedures
All other duties as assigned

A minimum of 2 years of experience in commercial building maintenance, operations, and projects
Coursework in a technical discipline preferred, or equivalent work experience required
Industry certifications and licenses (SMT, SMA, BOC, CFC); OSHA safety training preferred
Growth mindset: committed to continuing education and participating in industry organization training
Knowledge and experience of best industry practices including: reliability centered maintenance, safety standards, energy management practices, and other cost-effective practices
Strong verbal and written communication skills
Proven critical thinking, problem solving and organizational skills
Ability to foster and maintain good working relationships with key stakeholders
MS Office, BAS and CMMS software technology experience required
Theatre or Live Entertainment Venue experience preferred
Capable of performing physical labor, maneuvering 60 lbs. or more, negotiating ladders, working from heights of up to 30 feet, and working from unusual angles to fix equipment
Ability to read and interpret construction documents, general periodicals, professional journals, technical procedures, or governmental regulations
Agreeable to a flexible/variable work schedule, including occasional evenings and weekends
Agreeable to participate in on call rotation for building emergencies, except for approved paid time off
Pass all pre-employment screening
Collaborative, cooperative, and proven performer in customer service
Willing to work a flexible schedule, including occasional night and weekend shifts for performance coverage.
Must be able to comply with organizational COVID safety policies and procedures
A commitment to ethical conduct in all aspects of the work environment
A commitment to creating a just, equitable and inclusive work environment
A commitment to the protection of confidential information to which this position has access

WT is deeply committed to creating and sustaining an organizational culture that values equity, diversity, and inclusion, as well as promoting a safe, supportive and collaborative work environment conducive to professional and personal growth. A successful candidate will share these values.

WT is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.

Additional information about WTs commitment to providing a safe and supportive workplace can be found at writerstheatre.org/working-at-wt

COMPENSATION: a minimum annual salary of $50,000
BENEFITS INCLUDE: medical, dental and disability insurance, vacation and other paid leave, a 403(b)-retirement plan (with employer match) and medical and dependent care cafeteria plans.

Please send a resume plus an expression of interest (video, audio, written) that speak to interests, skills, accomplishments, and characteristics that distinguish yourself to Adam Friedland, Director of Production and Facilities at productionjobs@writerstheatre.org.

Please include in the subject line of the email Facilities Operations Coordinator 2021. No phone calls please.


Adam Friedland

Director of Production and Facilities



(847) 242-6001

Fax: (847) 242-6011

Business Address

321 Park Ave.

Glencoe, IL 60022

Posted: 11/17/2021 18:44:46 EST

Last Updated: 11/17/2021 22:00 EST

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