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Dallas Theater Center
Dallas, TX

Expires: 03/10/22

Job Dates

Full-Time, Permanent

Pay

$38,000-$42,000 annually

POSITION SUMMARY:
Reporting to Dallas Theater Centers (DTC) Production Manager, the Assistant Production Manager (APM) is responsible for supporting the management of all operations and administration in the Production Department.

The APM will be embedded in all aspects of day-to-day management of the Production Department. Primary responsibilities will focus on: departmental and show budget tracking, supporting Production Department Heads in processing payroll for their teams, coordinating production meetings, design presentations and technical reviews
and serving as the lead representative for production management on specific production projects under the direction of the Production Manager.

This is a full-time, non-exempt position, which is eligible for overtime. This position includes a full benefits package: medical, dental and vision insurance, DTC-paid life insurance, voluntary life insurance and 403b programs, complimentary tickets and generous paid-time off. Some nights and weekends will be required as
needed throughout the season.

KEY RELATIONSHIPS
- Director of Production
- Production Manager
- Production Department Heads
- Finance, Accounts Payable and Payroll
- Company Management
- Stage Management
- General Management
- Artistic Department
- Guest Directors + Designers
- Public Works and Education Department
- People Operations Department
- Development Department
- Marketing Department, Box Office and Front of House Personnel

ESSENTIAL DUTIES AND RESPONSIBILITIES
- Under the direction of the Production Manager, collaborate and assist in scheduling, planning, budgeting and financial management, and implementation of all aspects of production elements for DTC productions.
- Under the direction of the Production Manager, coordinate schedules and availability for all Production meetings, design presentations, technical design reviews and department meetings.
o This includes directly coordinating with guest designers, directors and their associates to confirm their availability for meetings.
o Coordinate logistics and set-up for all in-person and virtual meetings and activities for the production department, and facilitate operational and technical aspects of these meetings.
o This position is responsible for taking notes during all production meetings, communicating those notes and re-caps to attendees and following up on specific items as assigned by the Production Manager.
- Be available to represent Production Management for site visits, load-ins, work calls or other activities as assigned by the Production Manager to support the Production departments effective coverage and presence at all production activities throughout the season.
o This position will attend and support technical rehearsals as assigned.
o This position may be assigned to be on-call to represent Production Management as needed.
- The APM will support all Health and Safety efforts of the Production Department and coordinate specific equipment and resources needed for work in the department.
- Coordinate production support for non-show activities as assigned by the Production Manager.
- Work closely with Production Department Heads, Production Management and the Director of Production to maintain real-time spending data on Production operating budgets and Production show budgets.
- Support Production Department Heads in the onboarding of new team members and overhire employees, including verifying paperwork, coordinating with Finance and People Operations and ensuring individuals
have appropriate information prior to their first day of work.
o Maintains records for all temporary overhire employees, verifies completion of paperwork or needed updates and coordinates with the Production Department Heads, Finance and People Operations as needed.
- Track time and attendance for both Production and overhire staff in DTCs payroll system.
- Prepare and process all Production staff and overhire payroll on a bi-weekly basis.
- Manage all Production invoices, check requests, expense reports, and mileage reimbursement for the Production Department, while ensuring proper coding and regular reconciliation of expenditures.
- Reconcile monthly Production Department corporate card accounts, including MasterCard, Amazon, Home Depot and FedEx.
o Provide training to Production Department Heads in budgeting and expenditure reconciliation, as
needed.
o With broad direction from the Director of Production, support production department heads in monitoring spending for their departments and providing guidance on alternate accounts to utilize
whenever specific budget issues arise.
o Supports the Finance department in closing out the Fiscal Year by providing relevant information for departmental budgets, following up on pending invoices and updating records as needed.
- Support Company Management in coordinating travel and housing needs for guests visiting from out of town as needed.
- Under the direction of the Production Manager, liaise with AT + T Performing Arts Center as needed for space management, scheduling and resource needs.
- Provide support for facilities and vendor appointments as needed.
- Perform work in a manner that is consistent with DTCs mission, vision and values
- Actively participate in DTCs work towards equity, diversity, and inclusion and becoming an anti-racist organization by:
o Participating in all DTC-wide EDI trainings, workshops, or experiences
o Participating in all EDI learnings or experiences cultivated within the Production and/or
- Maintain safe working conditions in keeping with DTC health and safety guidelines and COVID19 Response Protocols.
- Other duties as assigned by the Production Manager or Director of Production

This job description is not exhaustive and is subject to review in conjunction with the post holder and according to future changes/developments.

SKILLS, KNOWLEDGE AND ESSENTIAL ATTRIBUTES
- Strong coordination, project management and logistical skills
- Strong accounting, budget management and bookkeeping skills
- Excellent communication skills
- Proficiency in Google and Microsoft Suites and Dropbox
-; Excellent time management skills
- Ability and desire to work as part of a team
- Ability to work under pressure

EXPERIENCE/EDUCATION
- An equivalent combination of education and experience typically gained from undergraduate education in production management, stage management, technical direction, design or other theatrical disciplines and 1 to 3 years of progressively responsible experience in live entertainment or theatrical settings.
- This position is ideal for an early career production manager, who is interested in growing into an Associate
or Production Manager role in a complex organization.

COVID19 REQUIREMENTS:
- Ensure that all work is performed in alignment with DTCs COVID19 Response Protocols
- Be able to provide documentation of full vaccination of a US-government approved COVID19 vaccine regimen for COVID19, at the time of hire.

Dallas Theater Center is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment
without regard to age, race, color, religion, gender, national origin, sexual orientation, disability, or veteran status.

If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of
such a request.

Please submit resume and cover letter via email to hr@dallastheatercenter.org with Assistant Production Manager in the subject line.

Contact

Andrea Somers

Director of People Operations

hr(at)dallastheatercenter(dot)org

http://www.dallastheatercenter.org

(214) 540-8323

Business Address

2400 Flora Street

Dallas, TX 75201

Posted: 09/10/2021 16:30:00 EST

Last Updated: 09/10/2021 19:00 EST

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