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Images by Lighting
Los Angeles, CA
Production House

Expires: 03/10/19

Pay

$28.00 / hr - depending on experience per week

We are seeking an experienced Office Manager / Executive Assistant. The ideal candidate will possess solid communication and leadership skills, good time management, ability to multi-task and work in fast-paced environment. Must have proficiency in Microsoft Office (especially Excel and Outlook), experience with production budgets and audits as well as general accounting, ability to type 50 wpm, and experience with event industry a plus, but not required. Here is a detailed list of the tasks for this position:
Assist with handling phone lines
Organize and check weekly timesheets
Contribute with managing executive and personal calendars
Assemble and book travel for out of town jobs and personal travel for owners
Create onsite files for every event
Participate in weekly production meetings including updating times and information
Maintain throughout the day executive emails and correspondence for owners
Oversee proposals and assist with process as needed
reconcile credit cards for Office Manager and Owners business and personal accounts
Order and maintain office supplies and specialty items such as gobos
Engage in correspondence with clients and vendors regarding events
Point of contact for IT (address any issues that employees may be experiencing, organize office visits, review monthly billing)
Point of contact for cleaning (addressing any issues, scheduling specialty cleanings (carpet), reviewing monthly billing)
Work with HR to maintain production flow within the office and address any issues that may arise as well as help coordinate yearly self-assessments.
Maintain account information for travel, supplies, shipping
Helps plan company holiday party
Arranges holiday cards + client gifts execution and distribution
Type 50 wpm
Experience with Sage ACT! a plus

This position is full-time with benefits and accrued paid vacation (after 90-days). Must have flexible schedule as over-time does occur and prefer candidates who live within 30 minutes of LAX. Salary is negotiable.


Contact

Whitney Sughroue

Office Manager

whitney(at)imagesbylighting(dot)com

http://imagesbylighting.com/

(310) 641-2500

Fax: (310) 641-2510

Business Address

5335 W. 102nd Street

Los Angeles, CA 90045

Posted: 09/10/2018 19:32:00 EST

Last Updated: 09/24/2018 20:44 EST

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