Fantasy Theatre Factory
Miami, FL
LAST MINUTE | TOUR | Corporate / Trade Show

Expires: 12/29/18

Job Dates



$15-$17 per hour

Theatre for young audiences touring company with a rich 35-year history in the South Florida community is seeking a Scheduling Coordinator to join our team in an entry-level position on a full-time basis. As the key member of the scheduling/programming team, the primary responsibility is to oversee the day-to-day operating function of our grant-funded productions tour schedule, field trip performances and other off-site bookings throughout the State of Florida and out-of-state as well. This is an ever-changing role with a wide variety of actions and responsibilities. We are looking for someone who is self-motivated, enthusiastic, great with customers, and knows how to effectively close a sale via a lead and/or research and identify prospective sponsors.

Qualifications: To perform this jobsuccessfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

HS Diploma/GED required; Associates or Bachelors degree preferred
1-year experience in sales preferred, but not required with the right candidate
Strong written and verbal communication skills in English; bilingual Spanish-speaker preferred
High attention to detail
Proficient in MS Office, Google Calendar
Strong multi-tasking skills and ability to work independently under strict deadlines
Must be well organized
Excellent problem-solving, and critical thinking skills
Professional in appearance and a pleasant demeanor, with the ability to handle customer service issues independently
Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality
Familiarity with Theater Manager a plus.
Responsibilities will include, but are not limited to:

Reports to Theater Manager / Scheduling Director
Interacts and manages relationships with numerous sponsors, artists and outside contractors
Generate tour schedule for grant reporting.
Email all staff and artists weekly on schedule, with updates as needed.
Regularly prepare and update the master tour schedule
Weekly review, confirm and audit all calendared bookings to identify conflicts and ensure accurate reporting
Prepare sponsor contracts and invoicing based on calendared details
Ensure timely communication regarding payment and balances
Resolve scheduling conflict and customer (sponsor) relations issues
Work in collaboration with the production team to provide accurate show logistics to sponsors and artists.
Implement a process of continuous improvement when it comes to scheduling process and methodology.
Assists in supporting weekly payroll.
Assists with some human resources tasks as directed by theater manager.
Provides front desk support and other clerical support to staff as needed
Position available as of July 1st. Level II background check and own transportation is required.

*Please note this position is a full time, salaried position that is eligible for benefits.
Monday thru Friday 9:00 am - 5:00 pm with some flexibility and weekend availability required.*

Job Type: Full-time

Salary: $15.00 to $17.00 /hour


Patricia Machado

Office Manager


Business Address

6103 NW 7th AVE

Miami, FL 33127

Posted: 06/29/2018 17:33:12 EST

Last Updated: 06/29/2018 21:00 EST

Trackback: http://offstagejobs.com/jobdetail.php?jobID=44082

Figure 53 (the maker of QLab, Go Button, and other fine products), is the exclusive sponsor of OffStageJobs.com!