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Playwrights Foundation
San Francisco, CA
LAST MINUTE

Expires: 04/30/18

Pay

17 per hour

PLAYWRIGHTS FOUNDATION OPERATIONS MANAGER JOB DESCRIPTION

Playwrights Foundation, a leading Bay Area arts nonprofit and the top new play development lab on the West Coast, is looking for an Operations Manager to join our fabulous team starting April 13th, 2018.

Were looking for someone who can step in and hit the ground running to create, use, and maintain strong and efficient administrative systems to support all aspects of the organization. We have a collaborative, creative, supportive, inclusive, and enthusiastic team.

The ideal candidate is extremely well-organized, level-headed, detail-oriented but able to see the big picture, and has both common sense and a sense of humor. This is not an artistic position, but creativity and a love of the arts, especially theater, is a big plus.

Playwrights Foundation has an inclusive work environment and actively embraces a diversity of people, ideas, talents, and experiences. We highly encourage people of color, individuals with disabilities, and other historically underrepresented groups in our community to apply.

RESPONSIBILITIES

ADMINISTRATION
Coordination and communication with vendors and venues
Ordering/maintaining office supplies and equipment
Coordinating with service providers
Compliance with federal and state workplace laws
Manage Studio Rentals

DONOR AND DATABASE MANAGEMENT
Management of donations and donor contact information, including oversight of donation recording, thank you letters
Database management

FINANCE
Process deposits
Day-to-day bookkeeping, using Quickbooks Online
Manage Accounts Payable + Receivable
Write checks, generate invoices and bills
Monitor cash flow
Pull financial reports
Liaise with offsite bookkeeper
Records management and filing

HUMAN RESOURCES
Payroll processing for actors, using Gusto (Zen Payroll)
HR paperwork, including artistic and administrative contracts, W9s, W4s, and Actors Equity Association contracts and AEA show reports
Recruit interns

BOX OFFICE AND FRONT OF HOUSE
Ticketing systems and front of house management for events
Assisting with planning and managing events
Concessions procurement and management of concession sales at venue
Intern and volunteer development and management
Plan and schedule FOH staff for the Festival
Management of data in CRM system (Patron Manager)

Qualifications
2+ years in an administrative role, preferably in the arts and/or the nonprofit sector
Strong attention to detail
Ability to understand and plan for organizational needs
Excellent scheduling and organizational capacity
Ability to organize and set priorities and manage multiple tasks
Excellent verbal and written communication skills
Proficiency with Microsoft Office and Google Docs, especially Excel
Experience using CRM software
Some managerial experience is a plus
Experience with QuickBooks preferred
Experience with cloud-based storage administration a plus
Experience in arts (especially theater) administration a plus

The successful candidate for this position will be flexible, positive, and have a demonstrated history of arts administration experience. While were eager to find someone who exceeds the requirements above, we are willing to provide training for the right candidate.

Hours + Schedule
20 hours per week. Occasional evening and weekend work required to support performance/reading events.

Compensation
$17/hour
Flexible schedule
Pre-tax commuter benefits

How to apply
Submit a cover letter and resume as one PDF file to hiring@playwrightsfoundation.org with Operations Manager in the subject line. Applications with no resume or cover letter will not be considered. Please do not call.


Contact

Sara Sparks

Office Manager

hiring(at)playwrightsfoundation(dot)org

http://www.playwrightsfoundation.org

(415) 626-2176

Business Address

1616 16th St

Suite 350

San Francisco, CA 94103

Posted: 04/10/2018 15:20:38 EST

Last Updated: 04/10/2018 19:00 EST

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