Village Theatre
Issaquah, WA

Expires: 12/16/17

Job Dates

Full Time



Village Theatre, a leading producer of musical theatre in the Pacific Northwest seeks Associate Production Manager

Position Overview:

The Associate Production Manager provides comprehensive support for all Mainstage and Village Originals artistic and producing activities. Responsible for coordinating all administrative activities of the artistic and production departments of the Theatre, including working with the Executive Producer and Artistic and Associate Artistic Directors to provide administrative and logistical support necessary to ensure the smooth function of the department, with attention to communication, new musical submissions, and planning and oversight of Village Originals activities. Serves as primary producing contactproduction manager for Village Originals Festival of New Musicals and Village Originals Beta Series as well as other readings throughout the season. Serves as primary administrative support for Production Manager and production department, including facilitating communication, coordinating calendars, handling correspondence, and other duties. Arranges all travel, transportation, and accommodations for Village Originals guest artists designers and artistic staff. Serves as primary point of contact for, and provides assistance and problem resolution to authors, guest artists, stage management.

Principal Duties and Responsibilities:
Works with the Production Manager, Executive Producer and Artistic and Associate Artistic Directors to set priorities and identify and resolve problems that are administrative in nature
Manages Village Originals submissions, coordinates distribution to artistic staff and readers, collates responses
Coordinates artistic planning, including season planning, Village Originals planning, and other artistic program planning, coordinating with other departments on facility use, production issues, internal and public communications, calendaring, and staffing.
Composes and drafts documents for Artistic leadership, Executive Producer and Production Manager including correspondence, presentations, speeches, and reports; perform substantial editing and fact checking. Creates, maintains, modifies, and/or ensures accuracy of content in relevant artistic and production documents.
Plans and schedules Artistic Director calendars in consultation with relevant principals, and resolves calendaring conflicts.
Monitors Artistic Directors email and voicemail. Responds to messages in consultation with Artistic Director
Serves as Artistic and Production department representative at theatre sanctioned events and meetings.
Assists Executive Producer, Production Manager and Director of Finance in negotiation and oversight of relevant artist agreements, especially in regard toregarding Village Originals (Beta Series and VOFNM)
Takes notes in Artistic and Production meetings, and distributes to leadership in a timely manner.
Manages comp and house seat requests, coordinating with Artistic Leadership and Production Manager.
Maintains an active knowledge and library of both classic and contemporary plays and musicals.
Actively seeks out opportunities to incorporate underrepresented persons, such as minority and disabled artists/writers/technicians into the Village Theatre family. Report on these findings to Artistic leadership and Production Manager.
In coordination with Production Manager, write, distribute, and collect contracts for New Works Festival (Authors, Directors, MDs, SMs) and Beta Series MDs
In coordination with Production Manager, create and maintain contact sheets for Mainstage, Beta Series, Festival, and Writers Residency and other events.
In coordination with Production Manager, create and maintain Production Calendars for Mainstage and Beta Series productions; book rehearsal and performance space in Outlook
Coordinate, write, distribute, and collect agreements for ASL Interpreters for the Mainstage season
Obtain and scan season scripts (Mainstage, Beta Series, Festival); distribute hard or digital copies to production teams as needed
Lead Production department tech notes / tech rehearsals as needed for Beta Series productions.
Assists Production Manager with creation and maintenance of the master calendar and all subsidiary calendars
Acts as custodian and administrator for Village Originals programming and script library.
Coordinates and assists with all Village Originals operations including readings, workshops, productions and VOFNM.
Supports Production Manager and production department during technical and dress rehearsals and previews as assigned.
Responds to and records phone calls, handle correspondence, exercise utmost discretion and critical judgment in ensuring positive and productive communications as they relate to all Production activities.
Communicates with payroll department to ensure all stage manager contracts and payroll are executed properly.
Works with PM to locate, recruit, interview and hire all Stage Managers, Assistant Stage Managers and Production Assistants for all Mainstage shows and Village Originals.Other duties as assigned. Be a conduit of information as it relates to the acting company to all pertinent departments including but not limited to: stage management, costumes, wardrobe + marketing.

ar Production and Staff Meetings.
Coordinates distribution of keys to stage managers and assistant stage managers.
Schedules ASL interpreters and coordinate contracts and payment.
Carries cell phone and be available for Village Theatre business within reasonable time allotments.
Other duties as assigned.
Facilitates and manages all designer and author related housing including arranging apartment turn overs, cleanings, utilities, accouterments and be available on cell phone for any related housing emergencies with reasonable time allotments.
Keep Village Originals script submissions and library organized and operating efficiently including cataloging all scripts received, sending scripts out to readers and keeping EP, AD, PM and RMD apprised of all Village Originals activity.
As Department in ensuring that the working environment, development and production process remain positive and constructive for guest directors, actors, designers, technicians, authors and composers on Village Originals and Mainstage projects.

Education and/or Equivalent Experience Preferred:
5 to 7 years professional theatre experience in production management or coordination

Physical Ability:
Must be able to lift and carry up to 50 lbs.
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Other Skills, Ability and/or Knowledge:
Calm / Professional demeanor, sense of humor encouraged
Working knowledge of professional theatre systems and personnel
Familiarity with existing and emerging technologies and practices relevant to theatre and the entertainment industry
Ability to organize and prioritize a variety of job assignments
Ability to work independently on multiple projects and be a self-starter
Demonstrated ability to work under pressure and meet deadlines
Very solid interpersonal, motivational and organizational skills with very strong attention to detail.
Excellent organizational skills for managing multiple tasks successfully.
Ability to collaborate and work well within a team environment
Computer literate; Fluency in Word, Excel, Outlook, Dropbox
Ability to work very long hours as workflow increases and deadlines approach.
Scope and Character of Supervisory Responsibilities:
May supervise production assistants or interns

Please send cover email and resume to:
Jay Markham, Production Manager
No calls please

Physical Ability:
Ability to safely and successfully perform the essential job functions consistent with
the ADA, FMLA and other federal, state and local standards, including meeting
qualitative and/or quantitative productivity standards.

Based in Issaquah, WA, with operations in Everett, WA, Village Theatre is a leading producer of musical theatre in the Pacific Northwest. Producing entertaining, quality productions since 1979, Village Theatre has grown into one of the region's best-attended professional theatres, with over 20,000 subscribers. Through its Village Originals program, Village Theatre is nationally recognized for its contribution to the development of new musicals, having launched over 150 new works to date. Village Theatre also takes pride in nurturing tomorrow's audiences through its youth education programs, Pied Piper and KIDSTAGE, serving over 60,000 young people, families, and schools annually.


Jay Markham

Production Manager

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Fax: (425) 391-3242

Business Address

303 Front St. N

Issaquah, WA 98027

Venue Address

VIllage Theatre

303 Front St N

Issaquah, WA 98027

Posted: 06/16/2017 18:06:27 EST

Last Updated: 12/06/2016 19:01 EST

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